Breakout Rooms

In Zoom, you can divide your participants in a meeting into smaller groups in Breakout Rooms. You can do this during an ongoing meeting in multiple ways.

Let Zoom randomly divide your participants into smaller groups, where you have decided a certain number of rooms.
You decide which participants that shall enter which breakout room.
You let the participants divide themselves into breakout rooms

You will also have the option to create Breakout Rooms and divide the participants into a group room even before the meeting starts. This option is called "Pre assign Breakout Rooms" and requires that you know exactly which participants that are going to join the meeting and which e-mail adress each participants have registered in Zoom. This alternative of a Breakout Room we therefor advise against due to the difficulties for searching for each and everyones email-adress.

Start Breakout Room during an ongoing meeting.

Click on Breakout Rooms.
Choose number of rooms you would like to create and how you would like to assign the participants into these rooms:
- Automatically: Let Zoom assign you participants evenly between your rooms.
- Manually: You choose which participants that is assigned to a certain room..
- Let participants choose room: The participants will be able to choose which room they will enter by themselves.
Click on Create Breakout Rooms.
Your group rooms will be created but not started automatically. You can manage the rooms before you start them by following the instructions below.

Alternativs for breakout rooms

When you have created a breakout-room, click on "Option" to show further options for the room.
Control each option that you would like to use for your room.

- Allow participants to choose room:
  The participants will be able to enter any room they would like to when the room has started.
- Allow participants to return to the main session at any time: I
  If this option is marked, the participants will be able to go back to the main session from their breakout-rooms. If this is inactivated, the participants must wait on the host to end the breakout-rooms.
- Automatically move all assigned participants into breakout rooms:
  
  If you mark this option, all the participants will automatically be moved to the breakout-rooms. If this option inactivated, the participants must for themselves push Join to be added to the breakout-room
- Auto close breakout rooms after () minutes:
  If this option is activated, the breakout-rooms will end automatically after the configured time.
  - Notify me when the time is up:
    If this option is activated, the host will be notified when the time for the breakout-rooms has ended.
- Set Countdown timer:
  
  If you mark this alternative, the participants will be able to see how long time it is left until they will have to return to the main session.
  
  Follow the steps beneath to assign participants to a room or push "Oper all rooms" to start the breakout room.
  
  Assigning participants to rooms
  
  To assign participants to your rooms, choose Assign right next to the room you would like to assign the participant to and choose the participants that you want assigned to this room.
  
  When a participant has been assigned a room(manually or automatically) the number of participants will be shown instead of the allocation button.
  
  Prepare breakout rooms
  
  When you have assigned participants to a room, either manually or automatically, you have the option to rearrange the participants. The participants that has not been assigned into breakout-sessions will stay in the main session when the breakout-rooms starts.
  - Move to (participant): Choose a room to move the participant to
  - Exchange (participant): Select a participant in another room to exchange the selected participant with.
  - Delete Room: Delete a certain room
  - Recreate:
    - Recreate all Rooms: Deletes the current breakout-rooms and lets the host start new ones.
    - Recover to pre-assigned rooms: Recreates the breakout-rooms with the predetermined arrangement. This is only available if you use the function for Pre-assign breakout rooms.
  - Add a Room: Add another breakout-room
  - Open All Rooms: open up the rooms. All assigned participants will be moved to their own room after conforming the prompt to join the breakout room. If you allow the participants to choose their own room, they will be able to open up the list over all rooms and choose which they want to join. As a host, you will be left in the main session until you manually join one of the break-out rooms. The participants(and the host if you join a meeting) will be able to see the following message when they join the breakout-room:
  Manage breakout rooms while they run
  
  When the breakout-rooms has been started, the assigned participants will be asked to join a Breakout Session. The host will be left in the main session until they/them joins a session manually. If a participant hasn't joined a session, they/them will be noted
  - Join: Joins a intended room
  - Leave: The participant leaves the room and joins the main session.
  - Close All Rooms: Closes all rooms after a countdown of 60 seconds, this will be shown both for the host and the participants, and will send back all the participants to the main session.
  Responding to requests for help
  Participants in a Break-out room can request the host to join their break-out room by clicking "Ask for help"
- You will be prompted to join the room where the request has been sent from. Click "Join breakout room" to join the meeting
  
  Send message to all participants in the breakout-rooms
  
  You can send message to all the participants in the different breakout-rooms simultaneously
  1. Push Breakout Rooms in the Zoom menu.
  2. Click Broadcast a message to all, type your message and click Broadcast.
  3. The message will be visible for every participant i every breakout room