The following instructions will give you a description of how you order automated captions and manually review and edit the video caption in UmU Play. When the caption is ready and available, the one who watches the video will be able to activate the captions while the video plays.

Recommendations before installing captions

Good sound quality and clear speech while recording the video or sound will increase the probability for an more precise caption.
Edit the videorecording before you send it to the automated captions for example in Kaltura Edit or in Camtisha Studio. This will save you time in the caption making.
Don't publish the video until the captions are corrected (correction is always required).
To learn how the automated captions functions, start with doing this in a shorter video.
If you want to add captions to an already published movie, unpublish it first before you make the changes.

Overview: the process from recording to publishing

When you create a new video, this will occur in the following steps:

Record the video- try to get a good recorded sound and speak clearly.
If the video needs editing, do the editing before handing it in for captions.
Order automated captions of the video (in UmU Play- My media).
Review and edit the captions.
Publish the video with associated captions.

Below, you will find a further description of step 3 (order automated captions) and 4 (Review and edit the captions).

Order automated captions

Overview of UmU Play and My Media, with the menus Actions, Edit och Caption & Enrich.

Picture: 1. UmU Play - My Media, 2. Actions -> Captions & Enrich och 3. Edit.

Start with uploading the video that you would like to have captions to in UmU Play. To do this, go to a course in Canvas and click "UMU Play - My Media" in the course navigation(if you don't see this option in your course navigation this may be due to that the tool is hidden. To unlock the tool, go to settings and "Navigation" to make the tool available again.) Upload the video that yo would like to have captions to. When the video has been processed, you may proceed to the next step.
Click on "UMU Play - My Media". Click the title for the video that you would like to have captions to(the one you just uploaded ot an earlier uploaded video).
Below the video, you will find a drop-down menu which is called "Actions". Choose the option "Caption & Enrich".
Go to the title "Order Captions & Enrichment Services". There you will find a number of options where you'll have to choose the language (Source Media Language). Choose the language that is used in the video and supposed to be in the captions, usually Swedish or English.
Click on Submit to order the machine subtitles and automatic captions. Above the field of your order, you'll find the order and its status. When the captions are ready, you'll get an email notification about this.

Review and edit the captions

When the captions are delivered, you may go back to your video via "UmU Play - My media". Click "Actions" and choose the option "Edit". Click "Captions" and you will find the captions for your video. If you don't see the captions, click "Actions" in the menu and choose "Captions & Enrich" to control the status of your order.

The subtitle interface.

Picture: 1. Actions. 2. Edit Captions.

If you have ordered captions to an already published video, we recommend you to unpublish the captions until you have corrected the automatic captions. You can unpublish the captions by clicking on the symbol down to the right at the field for captions (here you'll get the option "Don't show on player").

If you haven't published the videofile, you don't need to unublish the captions. The captions will only be visible for the students when you publish the video in your course.

To edit the caption, push the button "Edit captions". Then you'll see the editing tool "Closed captions editor".

Closed Captions Editor interface.

Picture: 1. Videorecorder with start, stop and autoscroll med start-och stop samt autoscroll. 2. Lines with text and field for correcting captions.

On the side, you will find a list with sequentially lines of subtitles, and also associated timecodes. Each line contains a textediting field where you can edit and correct the captions and also the timecodes for when the captions will show in the movie.

On the right, you will find a videorecorder, where you can start and stop the playback of the video. When the video is playing, the text line that corresponds to the subtitles in the video at that time is highlighted. If you click on a line in the captions, the video will automatically navigate to that time in the video. To ease the navigation when the video plays, click the box for "Autoscroll", this means that the line of text that corresponds to what is shown in the video is followed in the list and also highlighted in color.

You can fastforward the video by letting the video navigate back or forth 5 seconds at a time by clicking the icon that represents a counterclockwise rotating arrow resp. clockwise rotating arrow.

Caption editor interface.

Picture: 1. Click here to edit text. 2. Click between the two boxes to insert an extra textline. 3. Marking colour that indicates current textline when autoscroll is activated.

If you want to create a new textline, click ”+” which will show when you have the cursor above or below the textfield. By this, you've created a copy of the editing textfield in the row where you clicked "+" with a new time code interval that follows the box above. You can choose to either edit the text in the original field or in the copy.

Note! Make sure that the lines do not overlap in time if you have made copies of the lines. If there is an overlap, you will be informed of this after clicking on the "Save" button. To avoid this, you need to correct the time codes for the rows by manually entering a new time code that does not overlap.

If you would like to delete a editing textfield, click the icon marked with a trash can. By pushing "Revert" above the video recorder, you may restore earlier saved changes.

When you are satisfied with the editing, click "Save" and then "Back". If you have turned off the captions below "Actions/Edit", now it's time to publish the caption again.

Next step is to publish the video in a course (if you haven't already done this).

Further functions

Add speaker

You can add information about who is speaking in a video. This is important, at least if there are multiple people that speaks in a video. Do this by going to "Close Captions Editor" and mark the row where the speakers name shall be shown. Type in the information about the speaker in "Add speaker to selected items" and click "Add". When the video plays, the name will be shown between square brackets. This information is now visable in the editingfield for the captions.

Search for words

You can search for words by typing in the word in "Search in Captions” which you'll find in ”Closed Captions Editor”. You may also search and replace words.

Hide captions temporarily

If the video already is published, we recommend you to temporarily hide the captions until it is edited and corrected. Choose the video in "UmU Play - My media" by clicking the title of the video and then click "Actions" in the menu and then "Edit". Click "Captions".

Below this tab, you will find a chart which contains four columns:

“Language”
“Label”
“File type”
“Actions”

Five icon is shown in the column "Actions". By clicking the icon that resembles a videorecorder (down on the right), you can choose to show or hide the captions in the video. Below "Actions", you may download the SRT-file for the captioned video, if you need the captions in another context.